Staff Resources

Vaccine Mandate

Details of the Oregon school staff vaccine rule were released Thursday, Aug. 26, 2021. The rule states that by October 18, 2021 staff need to be fully vaccinated (defined as 14 days past the final dose) or they are not eligible to be a school employee.  Our Staff Resources page has additional information on where you can receive vaccinations in the area and the date by which you need to receive each dose in order to be fully vaccinated by October 18.

The rule also allows for medical or religious exemptions.  In order to have an exemption considered, you are required to use the OHA form.  Both forms will be attached to the questionnaire. If you are electing to complete one of the exemption forms, please download, print, and send the completed form to Grace Ramirez at the District Office.

I understand that this rule may present a difficult decision for you.  Unfortunately, with the October 18 due date, you will need to make the decision in short order. 

We will be sending out the following question form using the Frontline system on Wednesday.  The form needs to be completed and submitted by the end of the day on Friday. We need this information from all staff even if you provided a copy of your vaccine card at the end of the last school year.  These are the questions that will be on the Frontline form.  You will be able to select one response:

  1. I am currently vaccinated and will upload vaccine card to Frontline
  2. I am not currently vaccinated, but will be fully vaccinated by Oct. 18
  3. I am not vaccinated and will be claiming a medical exemption
  4. I am not vaccinated and will be claiming a religious exemption
  5. I am not getting vaccinated and I will provide my supervisor with my effective resignation date (date may be up to October 18, 2021)

Please note that if you complete the paperwork to claim a medical or religious exemption, we are required to consider additional protection measures that you may be asked to do and what the district can consider to support. The need for these measures is to reduce the chance of you catching Covid 19 or communicating the virus to others.  We will do this by setting up individual meetings and by using the ADA workplace interactive accommodations process.

Resources 

 
(Posted Aug. 31, 2021)

Example Vaccination Timeline for Compliance with Mandate



Vaccine type

First Dose

Second dose

"Fully vaccinated" status

J&J

Oct. 4 at the latest

N/A

Oct. 18

Pfizer

Sept. 13 at the latest

Oct. 4 at the latest

Oct. 18

Moderna

Sept. 6 at the latest

Oct. 4 at the latest

Oct. 18


Please submit proof of vaccination card to HR as soon after receiving final dose as possible.

Local Vaccination Resources



Location

Address

Phone

Hours

Vaccines Available

Walk-ins?

Bi-Mart Pharmacy 

248 Wharf St, Brookings

541-813-1913

 

Moderna

J&J

Yes

Brookings VA Clinic

840 Railroad St. Brookings

541-440-1000

8 a.m. to 4:30 p.m. M-F

?

Yes for all vets, spouses, and caregivers

Chetco Medical Center & Aesthetics

97825 Shopping Ctr Ave, Brookings

541-204-6200

 

Moderna 

J&J

No

Curry Health Network

500 5th St., Brookings

541-412-2000

8 a.m. to 5 p.m. M-F

?

No, schedule by calling

Fred Meyer Pharmacy

325 5th St, Brookings

541-469-1643

 

Moderna

J&J

Yes

Oak Street Health Care Center

446 Oak St., Brookings

541-412-8898

 

Moderna

J&J

No

Rite Aid Pharmacy

16261 US-101, Harbor

541-469-3121

 

Moderna

Pfizer

J&J

Yes

St. Timothy’s Episcopal Church

401 Fir St, Brookings

541-469-3314

1 to 3 p.m. Wednesday and Saturday

Moderna

Pfizer

J&J

Yes

Curry Homeless Coalition

Mobile van/Events Center, 29392 Ellensburg Ave, Gold Beach

541-425-0426

Info at www.curryhomelesscoalition.org on Facebook @curryhomelesscoalitioncares

?

Yes

Coast Community Health

1332 Tichenor Ave, Port Orford

 

1:30 to 4:30 pm weekdays

?

?

Itinerant Staff COVID screening from

Staff includes substitute staff and student teachers. Remember to stay 6 feet away from others whenever possible. Wear a face-covering/shield at all times, unless you are alone in a private office or classroom. Wash hands or use hand sanitizer often. Cover coughs and sneezes with a tissue. Avoid touching your face. Clean and disinfect frequently touched objects and surfaces.
 
 

Oregon Unemployment Department Work Share Program / District Furlough Days

BHSD and BHEA have entered into an agreement (May 26, 2020) to enter the Oregon Unemployment Departments Work Share program.  The Work Share program allows the district to furlough regular employees up to 40% per week and makes the employee eligible for Oregon unemployment pay.  Currently, Oregon unemployment pays up to a maximum of $129 a day.  With the federal government passing the CARES Act, the federal government is adding another $600 per week ON TOP of what the state unemployment pays.  The result is no loss of pay for the employee due to the furlough days. 

As part of the Work Share program, the district continues to pay PERS and health insurance benefits as if employees are working.  After the short initial claim form is completed by the employee, the district also has the responsibility of filing weekly claims for all furloughed employees.  Employees DO NOT file weekly claims.

You may contact the district office at 541-469-7443 with questions.  If you prefer email please direct questions to humanresources@brookings.k12.or.us.  You may also stop by the district office between 7:30 AM and 4:00 PM every workday until June 3.  Please do not hesitate to contact the district office or one of your building administrators with questions.

Forms and help documents available below:

  • Work Share Initial Claim Form – Form 1697.  The PDF form is fillable and is already filled in with the district information.  This form needs to be filled out and returned to the district office AS SOON AS POSSIBLE but no later than Wednesday, June 3, 2020 by 4:00 PM.  The district is responsible for submitting all initial claim forms at the same time.  District office staff and building principals are available for help in completing the forms.
  • Tax withholding form. Please return to the district office.
  • Direct deposit form. Please return to the district office.
  • Frequently Asked Questions (FAQ) we developed to answer most, if not all of the questions you may have. 
  • Examples of estimated pay calculations for different salary amounts
Virtual Doc Services
moda

As reports about Coronavirus continue to develop, we want to help you help your employees understand what we are doing to support them, how to protect themselves, and what to do if they suspect they have been infected with the Coronavirus.
In addition to waiving the cost-share for COVID-19 testing needs, we are waiving the cost-share for the OHSU Virtual Visits:
- For Medical Plans 1-5, this means a $0 copay
- For Medical Plans 6-7, this means a $0 copay after the deductible has been met

To schedule an OHSU virtual visit, please click here.
For information and changes to your benefits related to COVID-19, please visit our OEBB member group site.
For the latest COVID-19 information, we recommend visiting the Oregon Health Authority (OHA) or the Center for Disease Control (CDC) websites.

Employee Assistance Program and Hotline
EAP
 
Dear Members, We understand this is a tense and unpredictable time for everyone in our country, and the RBH / IBH Employee Assistance Program stands committed to serving as a reliable and useful resource to our community during this challenge and into the future. Many of you may have questions about our emergency preparedness and wanted to assure everyone that we have a tested disaster and contingency plans in place, and our disaster planning and recovery team is meeting daily to review the latest facts and information regarding the novel coronavirus (COVID-19). Attached is special communication that has been prepared that provides additional details about our emergency preparedness.
 
 
In addition to the resources that are available on the member websites, IBH is preparing a webinar that will cover some top of mind issues (stress, anxiety, how to deal with time of uncertainty). The recording and additional resources will be available on or before March 18, 2020. We will be sending a follow-up communication when the new resources are available. Please feel free to reach out to me directly if you have any questions.

 

Sincerely,

Jan Levin

Account Manager

Reliant Behavioral Health, an IBH Company

e: janet.levin@ibhsolutions.com | p: 503.802.9834

 

Frequently Used Links

AESOP/Veritime (Absence Management) - https://www.aesoponline.com/login2.asp

Brookings-Harbor School Board Policies - http://policy.osba.org/brookings/ 

BHSD Emergency Procedures Manual - https://4.files.edl.io/06ef/09/25/19/154911-1900d573-b14e-424f-81ca-7ec2afee3cab.pdf

OEBB (Oregon Educators Benefit Board) - www.oregon.gov/oha/OEBB/Pages/Member.aspx

PERS (Public Employees Retirement System) - www.oregon.gov/pers/mem/pages/index.aspx

Safe Schools - https://brookings-or.safeschools.com/login

School Dude - https://login.myschoolbuilding.com/msb?acctNum=339739136&productID=ITD

403(b) Third Part Administrators - OMNI - https://www.omni403b.com/

TSPC (Teacher Standards and Practices Commission) - www.oregon.gov/TSPC/Pages/index.aspx

Infinite Visions - https://bis.lblesd.k12.or.us/brookings

SWIS (PBIS App for Behavior Management) - https://www.pbisapps.org/products/swis

Brookings-Harbor Education Association Website - https://brookingsharborea.blogspot.com/

 

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This page is a resource for teachers and staff at the Brookings-Harbor School District.

If you don't see the form or resource you are seeking, please contact Grace Ramirez, Human Resources Coordinator at 541-469-7443 (ext. 5102) or via email at gracera@brookings.k12.or.us